FLHA changes during the shift

Conditions change through a shift: the wind picks up, a second crane arrives, someone joins the crew, the work stops for lightning. Write it down on the FLHA itself, as it happens. The FLHA as signed is never edited; each change is a new dated line under it, and a mistake is fixed with a correction, which is another line.

Adding a change

• Open the filed FLHA (or the job card of a dispatched job) and tap Add a change.
• Pick what changed: a new hazard, the task or scope, weather or site conditions, someone joining or leaving, a stop-work, work resumed, or Checked — nothing changed.
• Say why. A new hazard needs the hazard and how it's controlled. A critical risk can come with it; if your company uses that risk, every one of its Safe Start Checks is answered. A No needs a note saying what is being done about it, and the note is kept under that check: on the change, in the change log and in the PDF and Word file.
• Checked — nothing changed is one tap. It is the record that somebody looked.
• With no signal the change waits on the phone and uploads later, with the phone's own time kept beside the upload time.

Who reviews and who taps "seen it"

• Only a change that adds a hazard (a hazard with its control, or a critical risk) goes to the supervisor to review. Everything else is logged.
• The supervisor is told at once in the bell, and so is the dispatch job's supervisor. A stop-work tells the supervisor at once too, without a review.
• Review is one tap with an optional note, on the FLHA. Nobody reviews their own change; a change the supervisor writes counts as reviewed as written.
• A change that adds a hazard also lists the crew. Each person taps Seen it on their own phone, or taps their name on the phone being handed round. Nobody signs the whole FLHA again.
• Who can add a change: the person who filed it, the crew on it, anyone dispatched to its job, the supervisor, the job's supervisor, a Company Admin, and anyone with Field Level Hazard Assessment Edit.

The end of shift closes it

Once the end of shift is answered, no new change can be added, except one written on a phone with no signal before the end of shift and uploaded within 48 hours. The end of shift doesn't wait for reviews; anything unreviewed stays on the supervisor's list and in the admin numbers.

On the record and the PDF

The FLHA prints as it was signed, then Changes during the shift: each change numbered and timed, with who wrote it, why, the hazard and control, any critical-risk answers, the review and who has seen it, then the end of shift. It is printed from the words written at the time and is never looked up again.

For admins

• Each FLHA's page shows the same log, with Review for a Company Admin, anyone with Field Level Hazard Assessment Edit, and the supervisor.
• Field Level Hazard Assessments → All assessments has a Changes during the shift card for the last 30 days: how many FLHAs had a change, changes per FLHA, the median time from filing to the first change, and hazard changes still awaiting review.
• Conditions changed, nothing logged lists FLHAs whose dispatch job was re-sent after filing, whose site had a weather stop, or where an incident or PIN was reported that shift, with no change logged. Each one is a conversation with the supervisor, not a penalty.
• Changed only after an incident lists FLHAs whose first change came after an incident or PIN that shift.
• The Changes filter on the list finds FLHAs that have changes, are awaiting review, or are in either list above.
• On the built-in FLHA, Amend is retired once changes exist; use Reopen for correction.